Medical offices are always busy accepting new patients, scheduling appointments, or updating patient information. Appointment setting and schedule management are significant in developing an efficient medical practice. It can also help you keep up with the high volume of patients. At Officense, our virtual office assistants can schedule appointments for you so that your staff can use their valuable time more effectively.

Scheduling office or telehealth visits for your patients

This could include scheduling initial appointments for the new patients for telehealth or in-person appointments, scheduling follow-up appointments for existing patients or rescheduling missed appointments for patients. You do not have to worry about scheduling your patients or managing your calendar, our virtual office assistants are here to cover your tasks for you. If needed our virtuals assistants can manage your database and update the patient information as per your requirements.

Advanced call forwarding

One of the many advantages of hiring a health care answering service is the ability to take only calls that relate to your specific department. For instance, we have a client in the medical field. We answer all their calls and depending on the patient’s need we either schedule appointments for them or transfer them to the pharmacy if they need a prescription refill or transfer to the billing department if they have questions on their medical bills.

Officense can work with your practice in setting up an effective call forwarding system that sorts all callers. The advantages of a call forwarding service include no missed calls from potential patients, increased mobility and flexibility, as well as the ability to customize a plan that fits your individual and practice’s needs. All the calls will be directed to the respective departments as per your business needs. No longer will you receive calls in the pediatric department that should have gone to the billing office!

At Officense, we have a fully-trained staff readily available to provide phone answering services for all of your contracting needs. Our receptionists are trained to answer calls in a professional manner while guiding the call in the best way possible in a minimum amount of time.

As a medical contractor, having a staff to lighten the load while you’re serving patients is incredibly beneficial. As an Officense receptionist, we will ensure the patient is heard, understood, and scheduled appropriately; and you won’t have to worry about the hassle of getting too many calls and having too little time to answer them.

For more details on our phone answering service and other services please call us at 410-814-7500.

As a small business, maybe you don’t need an office space for daily use. But instead, temporary office space to simply hold meetings with clients as needed. Or perhaps you have the need for an office for a couple of days to work on that proposal or prepare for presentations. At Officense we have Day member agreements that allow you to instantly rent office space at an affordable cost. You pay for only the amount of time spent in the office or conference rooms and you can pay as you go. Nowadays many businesses venture into e-commerce so, maybe you don’t need a physical business location. Allow Officense’s virtual office assistants to aid in those virtual office administrative tasks from answering your live inbound calls and re-routing the calls you actually have time and want to take. Delegate scheduling, billing, mail handling, and forwarding, and tailorable similar tasks to us, your local virtual office assistant.

At Officense, we train our local support staff and executive assistants to provide customized business communication support tailored to meet each individual company’s needs.

We can provide your business with:

• Unique company DID phone number
• Tailored call flows and greetings, appointment scheduling capabilities
• Live answering and announcing
• Specialized Call Handling Procedures
• 24/7 phone answering services
• Solicitation call buffers
• Mail forwarding
• Call routing
• Payment processing and administrative services
• After hours phone answering services, etc.

Officense leaves room for flexibility with add on a la carte services that can be determined as per your need. At Officense our goal is to help business owners and entrepreneurs determine the type of working space and customized communication support your company might need. We are here to help you with your business requirements!

Contacts us now to learn more about how Officense’s virtual office assistants can help you and the people you serve! Give us a call at 410-814-7500 today.

Today you do not necessarily require to have a physical location to run a business. You are also not required to invest in a lease or pay rent on a particular location. With the use of virtual office, businesses and their employees can work whenever and from wherever they like. A virtual office allows businesses and their employees to save commute time, money, and also it increases productivity, lower technology costs, lower overhead costs and produces low turnover rates.

Some key benefits of virtual office would be:

1. Having a prestigious business location

Home-based businesses are becoming more and more popular. Having the physical address that comes with a virtual office adds value to the business. Along with that meeting potential clients in a professional setting has the best first impression. Having a postal address will help businesses to look more prestigious rather than having their home address. And also, you will have the privacy of not giving out your home address to the clients.

• Assistance of virtual assistants

Virtual assistants can help manage your daily incoming calls and leads. They can help with scheduling appointments, managing your calendar, arranging meetings, payment processing, preparing documents, printing, and making copies of the documents, and help with scanning and forwarding your mail. You can use a virtual landline number instead of using your cell/home number. The virtual assistants can screen your calls, forward the calls accordingly, and handle the marketing calls as per your request.

• Can be cost effective

A virtual office allows businesses to work remotely by providing a range of business functions and also create a presence in a desirable location without the need to pay rent for the actual office. Traditional office space comes with a lot of costs such as rent, utilities, IT infrastructure, furniture, etc. A virtual office allows you to use the traditional office space as per your needs. You can access fully furnished offices and conference rooms that are equipped with updated tools.

• Saves commute time and money

Utilizing a virtual office means being able to work whenever and from wherever you want. Whereas, working in a traditional office means getting ready for work and traveling to get to your office. With the use of a virtual office, you can work comfortably from your home office or from a fully-furnished private office.

At Officense, we give you virtual office solutions to make working remotely work for you. Our virtual office assistants and live receptionists are here to answer your calls and handle your administrative needs. We give you a professional face, help you communicate with clients, and provide you with the tools to work remotely.

Officense offers many services that can help your virtual business run smoothly. Virtual phone services with virtual office assistants to handle your calls, set appointments, and follow up with leads. We also provide a business mailing address and virtual address mail forwarding. We give you the tools and technology to increase productivity and communication, all at an affordable price.

To get more information give Officense a call at (410) 814-7500, today!

Running a business requires a lot of work and planning. A company can only succeed by implementing the right tools and strategy. If you are running a company on your own, you need to make smart decisions so that the company can run successfully. Residential remodelers are always on the clock visiting the client’s properties, working on different kinds of remodeling projects, scheduling estimates, and appointments, answering phone calls, and so on. With so much to do on the site and in the office, you might have a tough time juggling all the work by yourself.  So, having Officense to manage and handle your business phone line would help you and your company to function more efficiently. You can use your time running your business while we manage your business calls and other administrative tasks.

Hiring business phone line service

Having professionally trained executive assistants who exude your new brand’s image, without having to spend time training, while staying on budget. At Officense you will have a team of executive assistants, both in-office and virtually, who tailor services to your company’s needs. Hiring Painter’s phone answering would be a perfect solution to help you grow your business.

Our team comes at a fraction of the cost of hiring an assistant on your own. You will gain a fully trained and professional staff that will give your startup the great first impression it needs. Officense has experienced, professional Virtual Assistants to help assist you from any location. Whatever obstacle you may face, we can provide a business solution for you. 

Our virtual assistants can answer your calls, filters them and transfer to whatever number you request in a very professional manner. Our executive assistants will use your shared calendar to set estimates, book appointments, track leads, follow up with leads and much more for your business, while collecting a detailed set of information for you to better asset your clients’ needs before appointment take place.

Finally, our assistants can provide lead tracking on your scheduled estimates for your marketing department. We use, intuitive thought to anticipate your customers’ needs and what is important to your business. That’s the added value of Officense, we can even classify your appointments for more complex scheduling.

Contact us

Let us handle your phone reception and front – end office needs. We give you the tools and technology to increase productivity and communication, all at an affordable price. We also provide a business mailing address , virtual address mail forwarding,  instant office space and conference rooms, giving you a professional setting when you need it. To know more about our services, give Officense a call at (410) 814-7500 today!

A painter is responsible to mix, match, and apply paint to various surfaces, do touchups, and coordinate and complete large painting projects. As a solo painter, having the right tool to run your business processes will help your business to grow. One of the best solutions to enhance your business operations would be building your company website.

Importance of creating company website

Web service is a tool that enhances the business process and adds value to the company’s well-being in the course of conducting their businesses. Some of the key benefits of web services for a business are it improves efficiency, allows 24/7 accessibility, provides a higher level of data security, and it’s easy to customize, install, and maintain. The internet provides an opportunity for you to market to millions of consumers by setting up an online presence.

So, if you want your company to be successful in today’s marketplace, you have to have a company website. Even creating a one-page website can show the existence of your company. The website plays an important role in your email marketing and content marketing as well.  Web services share business logic, secures data, and processes through a programmatic interface on the web.

How can Officense help?

Officense can help you ensure that all communication and business needs are fulfilled in a very professional and effective manner. With all the information provided on the website, it makes it easier for the customers to find the services they like, schedule appointments, make payments, get help online instantly, and much more. For instance, for a company like yours, web applications allow your business to interact and share some of your competencies, skills, and processes with others on the web.

If you’re a building startup or looking to transform your company, look no further than Officense! We have everything you need to manage your business’s online image. Choose from custom domain names, set up a business email address, or have Officense host your website. With Officense you’ll enjoy easy to use web builder and hosting tools, as well as 24×7 support. We use, intuitive thought to anticipate your customers’ needs and what is important to your business. Let Officense keep you on track for business success!

For more information and a complete list of services, please visit https://www.officense.com/web-services/.  To add domain registry or hosting services to your existing service package, please visit https://webbuilder.officense.com/.